{"id":558,"date":"2017-11-27T13:38:31","date_gmt":"2017-11-27T13:38:31","guid":{"rendered":"https:\/\/oculus-hr.co.uk\/?p=558"},"modified":"2018-01-23T13:23:41","modified_gmt":"2018-01-23T13:23:41","slug":"top-tips-to-combat-fraudulent-expense-claims-from-your-employees","status":"publish","type":"post","link":"https:\/\/oculus-hr.co.uk\/blog\/general\/top-tips-to-combat-fraudulent-expense-claims-from-your-employees\/","title":{"rendered":"Top Tips To Combat Fraudulent Expense Claims From Your Employees"},"content":{"rendered":"<p class=\"p1\"><span class=\"s2\">Businesses could be losing \u00a3100 million a year because of false and exaggerated expense claims, a recent survey by software company web expenses has found. More than 4 in 10 respondents admitted that they had fiddled their expenses, with travel being an area in which many employees felt they could elaborate the truth. Almost 50% of respondents said that they had claimed for more miles than they had actually travelled. <\/span><\/p>\n<p class=\"p1\"><span class=\"s2\">Adam Reynolds, CEO at web expenses, commented that there had been a \u201cshift to more subtle methods\u201d that didn\u2019t raise big causes for concern, and that the culture of fraudulent claims was changing. Whilst exaggerations may be relatively small \u2013 which is perhaps why 8 in 10 workers had never had their claims challenged or denied \u2013 they can add up, and be a real cash drain for many businesses. <\/span><\/p>\n<p class=\"p1\"><span class=\"s2\">The key takeaway here is that it\u2019s very likely that you\u2019ve got problems under the surface with expenses, and now might be a good time to reconsider your approach. After all, what\u2019s the point in working furiously to achieve your revenue goals, when you\u2019re wasting cash unnecessarily? Here, we take a look at top tips for combatting fraudulent claims\u2026 <\/span><\/p>\n<p class=\"p1\"><span class=\"s2\"><b>Create a robust policy so your employees know exactly what the process should look like <\/b><\/span><\/p>\n<p class=\"p1\"><span class=\"s2\">Do your members of staff really know what\u2019s expected of them when it comes to claiming for expenses? Does your policy clearly state what they can claim for, and how they should do it? Are your current processes clear and well communicated, or are they vague and not really adhered to? <\/span><\/p>\n<p class=\"p1\"><span class=\"s2\">Creating a policy that\u2019s fit for purpose is often the first step towards stamping out any future problems. Everyone from your staff to their line managers should be aware of how they should claim, and what they\u2019ll be entitled to. <\/span><\/p>\n<p class=\"p1\"><span class=\"s2\"><b>Conduct regular checks <\/b><\/span><\/p>\n<p class=\"p1\"><span class=\"s2\">The survey found that very few companies carried out adequate checks when claims were submitted. This inevitably means that mistakes are being made \u2013 sometimes, even because of genuine human error \u2013 and a culture of over claiming can be the norm. <\/span><\/p>\n<p class=\"p1\"><span class=\"s2\">You might decide to give line managers responsibility for carrying out checks at stipulated intervals, or you may give the task to a member of your HR team. What\u2019s important is that there\u2019s a process in place, and someone really owns it. <\/span><\/p>\n<p class=\"p1\"><span class=\"s2\"><b>Keep things simple <\/b><\/span><\/p>\n<p class=\"p1\"><span class=\"s2\">Many companies have long winded expense-claiming provisions that are time consuming for everyone involved. Improving how you do things isn\u2019t about adding in more hoops to jump through, or making things more complicated. It might even be the case that you need to go back to basics, and take out unnecessary steps in the process. <\/span><\/p>\n<p class=\"p1\"><span class=\"s2\">Perhaps your technology needs an update. Requiring staff to keep track of receipts can turn into an administrative nightmare, and there are now apps on the market that can make your life a load easier. <\/span><\/p>\n<p class=\"p1\"><span class=\"s2\">It\u2019s important to recognise that many of your staff members will be making accurate expense claims, and are simply being suitably compensated for costs that they\u2019ve genuinely incurred. It\u2019s never wise to start throwing around accusations or making your staff feel like their honesty is being questioned. <\/span><\/p>\n<p class=\"p1\"><span class=\"s2\">Still though, it\u2019s important that you ensure that fraudulent expense claims don\u2019t damage your business. Get started with considering how you can implement these key points. <\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Businesses could be losing \u00a3100 million a year because of false and exaggerated expense claims, a recent survey by software company web expenses has found. More than 4 in 10 respondents admitted that they had fiddled their expenses, with travel being an area in which many employees felt they could elaborate the truth. Almost 50% [&hellip;]<\/p>\n","protected":false},"author":5,"featured_media":678,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_genesis_hide_title":false,"_genesis_hide_breadcrumbs":false,"_genesis_hide_singular_image":false,"_genesis_hide_footer_widgets":false,"_genesis_custom_body_class":"","_genesis_custom_post_class":"","_genesis_layout":"","footnotes":""},"categories":[1],"tags":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v22.4 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Top Tips To Combat Fraudulent Expense Claims From Your Employees - Oculus HR<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/oculus-hr.co.uk\/blog\/general\/top-tips-to-combat-fraudulent-expense-claims-from-your-employees\/\" \/>\n<meta property=\"og:locale\" content=\"en_GB\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Top Tips To Combat Fraudulent Expense Claims From Your Employees - Oculus HR\" \/>\n<meta property=\"og:description\" content=\"Businesses could be losing \u00a3100 million a year because of false and exaggerated expense claims, a recent survey by software company web expenses has found. More than 4 in 10 respondents admitted that they had fiddled their expenses, with travel being an area in which many employees felt they could elaborate the truth. Almost 50% [&hellip;]\" \/>\n<meta property=\"og:url\" content=\"https:\/\/oculus-hr.co.uk\/blog\/general\/top-tips-to-combat-fraudulent-expense-claims-from-your-employees\/\" \/>\n<meta property=\"og:site_name\" content=\"Oculus HR\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/OculusHR\/\" \/>\n<meta property=\"article:published_time\" content=\"2017-11-27T13:38:31+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2018-01-23T13:23:41+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/oculus-hr.co.uk\/wp-content\/uploads\/2017\/11\/luxury_1511850274.jpg\" \/>\n\t<meta property=\"og:image:width\" content=\"1280\" \/>\n\t<meta property=\"og:image:height\" content=\"637\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/jpeg\" \/>\n<meta name=\"author\" content=\"Louise Kennedy\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@OculusHR\" \/>\n<meta name=\"twitter:site\" content=\"@OculusHR\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Louise Kennedy\" \/>\n\t<meta name=\"twitter:label2\" content=\"Estimated reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"3 minutes\" \/>\n<!-- \/ Yoast SEO plugin. -->","yoast_head_json":{"title":"Top Tips To Combat Fraudulent Expense Claims From Your Employees - Oculus HR","robots":{"index":"index","follow":"follow","max-snippet":"max-snippet:-1","max-image-preview":"max-image-preview:large","max-video-preview":"max-video-preview:-1"},"canonical":"https:\/\/oculus-hr.co.uk\/blog\/general\/top-tips-to-combat-fraudulent-expense-claims-from-your-employees\/","og_locale":"en_GB","og_type":"article","og_title":"Top Tips To Combat Fraudulent Expense Claims From Your Employees - Oculus HR","og_description":"Businesses could be losing \u00a3100 million a year because of false and exaggerated expense claims, a recent survey by software company web expenses has found. More than 4 in 10 respondents admitted that they had fiddled their expenses, with travel being an area in which many employees felt they could elaborate the truth. Almost 50% [&hellip;]","og_url":"https:\/\/oculus-hr.co.uk\/blog\/general\/top-tips-to-combat-fraudulent-expense-claims-from-your-employees\/","og_site_name":"Oculus HR","article_publisher":"https:\/\/www.facebook.com\/OculusHR\/","article_published_time":"2017-11-27T13:38:31+00:00","article_modified_time":"2018-01-23T13:23:41+00:00","og_image":[{"width":1280,"height":637,"url":"https:\/\/oculus-hr.co.uk\/wp-content\/uploads\/2017\/11\/luxury_1511850274.jpg","type":"image\/jpeg"}],"author":"Louise Kennedy","twitter_card":"summary_large_image","twitter_creator":"@OculusHR","twitter_site":"@OculusHR","twitter_misc":{"Written by":"Louise Kennedy","Estimated reading time":"3 minutes"},"schema":{"@context":"https:\/\/schema.org","@graph":[{"@type":"Article","@id":"https:\/\/oculus-hr.co.uk\/blog\/general\/top-tips-to-combat-fraudulent-expense-claims-from-your-employees\/#article","isPartOf":{"@id":"https:\/\/oculus-hr.co.uk\/blog\/general\/top-tips-to-combat-fraudulent-expense-claims-from-your-employees\/"},"author":{"name":"Louise Kennedy","@id":"https:\/\/oculus-hr.co.uk\/#\/schema\/person\/9c9ba2f1fb6b118d7030490cd652344a"},"headline":"Top Tips To Combat Fraudulent Expense Claims From Your Employees","datePublished":"2017-11-27T13:38:31+00:00","dateModified":"2018-01-23T13:23:41+00:00","mainEntityOfPage":{"@id":"https:\/\/oculus-hr.co.uk\/blog\/general\/top-tips-to-combat-fraudulent-expense-claims-from-your-employees\/"},"wordCount":574,"commentCount":0,"publisher":{"@id":"https:\/\/oculus-hr.co.uk\/#organization"},"image":{"@id":"https:\/\/oculus-hr.co.uk\/blog\/general\/top-tips-to-combat-fraudulent-expense-claims-from-your-employees\/#primaryimage"},"thumbnailUrl":"https:\/\/oculus-hr.co.uk\/wp-content\/uploads\/2017\/11\/luxury_1511850274.jpg","articleSection":["General"],"inLanguage":"en-GB","potentialAction":[{"@type":"CommentAction","name":"Comment","target":["https:\/\/oculus-hr.co.uk\/blog\/general\/top-tips-to-combat-fraudulent-expense-claims-from-your-employees\/#respond"]}]},{"@type":"WebPage","@id":"https:\/\/oculus-hr.co.uk\/blog\/general\/top-tips-to-combat-fraudulent-expense-claims-from-your-employees\/","url":"https:\/\/oculus-hr.co.uk\/blog\/general\/top-tips-to-combat-fraudulent-expense-claims-from-your-employees\/","name":"Top Tips To Combat Fraudulent Expense Claims From Your Employees - Oculus HR","isPartOf":{"@id":"https:\/\/oculus-hr.co.uk\/#website"},"primaryImageOfPage":{"@id":"https:\/\/oculus-hr.co.uk\/blog\/general\/top-tips-to-combat-fraudulent-expense-claims-from-your-employees\/#primaryimage"},"image":{"@id":"https:\/\/oculus-hr.co.uk\/blog\/general\/top-tips-to-combat-fraudulent-expense-claims-from-your-employees\/#primaryimage"},"thumbnailUrl":"https:\/\/oculus-hr.co.uk\/wp-content\/uploads\/2017\/11\/luxury_1511850274.jpg","datePublished":"2017-11-27T13:38:31+00:00","dateModified":"2018-01-23T13:23:41+00:00","breadcrumb":{"@id":"https:\/\/oculus-hr.co.uk\/blog\/general\/top-tips-to-combat-fraudulent-expense-claims-from-your-employees\/#breadcrumb"},"inLanguage":"en-GB","potentialAction":[{"@type":"ReadAction","target":["https:\/\/oculus-hr.co.uk\/blog\/general\/top-tips-to-combat-fraudulent-expense-claims-from-your-employees\/"]}]},{"@type":"ImageObject","inLanguage":"en-GB","@id":"https:\/\/oculus-hr.co.uk\/blog\/general\/top-tips-to-combat-fraudulent-expense-claims-from-your-employees\/#primaryimage","url":"https:\/\/oculus-hr.co.uk\/wp-content\/uploads\/2017\/11\/luxury_1511850274.jpg","contentUrl":"https:\/\/oculus-hr.co.uk\/wp-content\/uploads\/2017\/11\/luxury_1511850274.jpg","width":1280,"height":637,"caption":"DariuszSankowski \/ Pixabay"},{"@type":"BreadcrumbList","@id":"https:\/\/oculus-hr.co.uk\/blog\/general\/top-tips-to-combat-fraudulent-expense-claims-from-your-employees\/#breadcrumb","itemListElement":[{"@type":"ListItem","position":1,"name":"Home","item":"https:\/\/oculus-hr.co.uk\/"},{"@type":"ListItem","position":2,"name":"Top Tips To Combat Fraudulent Expense Claims From Your Employees"}]},{"@type":"WebSite","@id":"https:\/\/oculus-hr.co.uk\/#website","url":"https:\/\/oculus-hr.co.uk\/","name":"Oculus HR","description":"North East HR Consultancy covering Sunderland, Durham &amp; 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